Monitoring computer activities at work has become a very common practice in the past couple of years. Employers are interested in optimizing workload, project delivery and their employees’ productivity.
Therefore, the screen monitoring software industry is thriving, and we can see that many different software options emerged. The question is: how do they work, and how can you benefit from them? In general, they’re collecting data on the way your employees work. However, they’re collecting a lot of data, and there’s no way you can possibly track it all and benefit from it. That’s why today we’ll explore what should you be tracking, why, and how it can help you improve your business.
How to Track User Activity on Computer?
Once you’ve installed the screen monitoring software of your choice, you’ll be able to add your employees and start seeing their tracking data.
Now, you shouldn’t even try to track everything the software offers. You could end up losing a lot of time for nothing. Instead, you should align your tracking activities with your business goals.
Let’s say your goal is to speed up the project delivery by 3 hours. Before you even set this goal, you need to look into the project tracking data and see how long does your team take to finish a project. Once you see there’s room for improvement, you can set this goal. In the next steps, you must find a way to speed up certain processes, whether it’s by automation, by blocking unproductive websites, or minimizing distractions.
While working on this goal you should keep tracking project time. If you agreed with employees that design of the project won’t last longer than 4 hours, you should track your designer’s activities to see how this task is progressing.
Depending on your other goal you would track different activities. For example, if you notice that your employees are frequently late - you should be checking when their computers were first active, and so on.
What Else Can You Track?
Besides as an attendance, tasks and projects tracking tool, your screen monitoring software can also serve you as an internet tracking software. With it you can easily see which websites your employees are using, whether they’re productive or not, and maybe even block some of the unproductive sites your team is visiting.
The same goes for software and apps your employees are using. And it’s not only about seeing whether your workers are productive or not. It’s also about saving money. By looking at which software your team is using, you might find out that there are apps you’re paying for that nobody’s using.
But the benefits don’t stop there. You can also use the software as a form of remote employee control. Remote employees turn it on when they start working, giving you the proof of their work without endangering their privacy because they can turn off the tracker at any point.
Another point worth mentioning is tracking project budgets. Most of screen monitoring software options calculate payroll of your workers, so you can see how much everyone needs to be paid, and compare the numbers to what you’re earning. This way you can ensure profitability across all projects.
Tracking computer activity isn’t complicated, the software does it. Things get complicated when you’re unsure which data to track, and how to use that data to your advantage. Hopefully our handy tips will be able to help you out, and you can turn your business around in no time.